‘Open’ Records Often Missing Names

Files. (Pixabay License).

In 2018, a mobile home park owner in Stevens Point lost his operator’s license after submitting falsified drinking water samples to the state, purportedly leaving longtime residents of the park at risk of consuming excess iron and manganese. He appealed.

In 2022, the Wisconsin Department of Natural Resources authorized the spreading of human waste on farmland in Vilas County. A nearby Indigenous tribe contested the permit when it became apparent the state hadn’t included sufficient setbacks from tribal land.

And in 2021, a wildlife rehabilitator in Frederic, Wisconsin, who also served as a local police chief, lost her rehabilitation license after a raccoon in her care — Gimpy — bit an employee. The rehabilitator appealed.

These cases, all of which went to administrative hearings, pit state regulatory authority against individual residents. That’s why I was interested in reading them in my role as an investigative reporter. But I learned that vital information in these and other cases, nearly always the parties’ names and places of work, is missing.

Wisconsin’s Division of Hearings and Appeals, the agency that oversees administrative hearings for several state departments, has taken to posting only heavily redacted records on its website. That means readers will often see black bars drawn through the names of people and businesses, state employees who evaluate permits and licenses, attorneys who represent parties and even newspapers that publish notices related to the cases.

Division Administrator Brian Hayes told me that last year’s passage of a state law prompted the DHA to evaluate how it posts personally identifying information on its website. That law enables judges to request that their personal information, including addresses and telephone numbers, be removed from public view.

The DHA, Hayes said, extended this protection to witnesses and petitioners, saying disclosing this information “needlessly opens up litigants to scams and stalkers.”

Hayes noted, however, that personally identifying information likely would have to be released to someone who submitted a records request for unaltered documents.

So I submitted one.

It took two months and the assistance of an attorney to wrestle the name of Gimpy’s owner from the agency. (Gimpy, however, was named.) The employees I encountered in this process offered a moving target of justifications.

First, DHA’s records custodian said she can provide unredacted documents only to parties to a case and suggested that I request the redacted version. I pointed out that the law requires her to either release the requested record or offer a legal justification for withholding it.

Another employee cited Wisconsin’s 1980 victims’ rights law, which provides a bill of rights for witnesses and victims of crime. The problem with this excuse is that the protections are situated in Wisconsin criminal code, not licensing.

In the end, I received unredacted records in the raccoon case and an apology from DHA for the difficulties I encountered in obtaining this information. But I still am moved to question the will to secrecy at the heart of this matter.

In fact, many of these cases involve public hearings. Anyone who attended could presumably observe witnesses and evidence — or see the names of parties on public notices that state agencies post to announce hearing schedules.

When protective laws are zealously applied to contexts for which they were not intended, it can cause its own form of harm. The public is circuitously deprived of information related to potentially unscrupulous activity on the part of both individuals and government.

It shouldn’t take an attorney to pry open the gates for administrative decisions, even if the state means well.

Your Right to Know is a monthly column distributed by the Wisconsin Freedom of Information Council (wisfoic.org), a nonprofit, nonpartisan group dedicated to open government. Bennet Goldstein is an investigative reporter with Wisconsin Watch.